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Fundraisers on Hill AFB

Any private organization, unofficial activity, or individual wishing to raise funds on Hill AFB is required to coordinate their fundraiser through the 75th Force Support Squadron NAF Accounting Office. All fundraisers have to benefit Hill Air Force Base and all its employees, and there is a limit of 3 fundraisers per quarter through each organization.

Instructions

Please allow up to 20 business days for approval.

Step 1

Review fundraising requirements and fill out Fundraiser Request Form (Required)

Fundraiser Request Form

Step 2

Coordinate and acquire signatures as needed based on activity requested (see Fundraiser Request Form).

Step 3

Once the above coordination has taken place, route to 75FSS.Private.Orgs@us.af.mil. We will notify you if the event is approved or unapproved. If approved, please keep a copy with you at the event.

Requirements

Be sure to review all requirements before submitting an application for fundraiser approval.

Fundraiser Approval

Approval is required for all Private Organizations (POs) fundraisers; and for Unofficial Activities Fundraisers open to those outside their direct squadron.

Approval is required for Private Organizations (PO) or Unofficial Activities (UAs)

Approval is required for Private Organizations (POs) or unofficial activities whether the fundraiser is conducted on or off installation.

military members or civilian employees during duty time

Fundraising activities may not be conducted by military members or civilian employees during their duty time. Military members may not engage in fund-raising activities while in uniform.

Non Compete

Fundraising of Private Organizations and unofficial activities/organizations must not engage in activities that duplicate or compete with activities of the Army and Air Force Exchange Services or Force Support Squadron, such as the club, base restaurants, outdoor recreation, the base golf course or a contracted vendor per AFI 34-223 para 10.8.

 

Raffle Requirements

Raffles may not be conducted in the workplace. With installation commander or designee approval, they may be conducted at public entrances and in community support facilities such as the lobby of the Base Exchange.

amusement machines, slot machines, or any other games of chance

Private Organizations and unofficial activities/organizations will not operate amusement machines, slot machines, lotteries, raffles, games of chance, or other gambling type activities; nor will they engage in frequent or continuous resale activities either directly or indirectly through third parties, or in their media (e.g., newsletters, handouts, posters, special-order brochures, websites, etc.)

Fundraising during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF)

As of Oct 9, 2018, Fundraising during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF) are subject to more stringent requirements than fundraisers throughout the rest of the year. See AFI 36-3101, Chapter 5.1 for guidelines.

Approval Form Present at Event

The 75 FSS Fundraiser Request Form approving your fundraiser must be present at the event.

Frequently Asked Questions

Does my organization have to be a chartered Private organization (PO) to conduct fundraising activities on base?

No. Approved Unofficial Activities (UAs) are also authorized to conduct fundraisers. However, AFI 34-223 requires your group to be one or the other.

How can my organization become a chartered PO?

The 75th FSS web site has instructions complete with samples. (Click Here) They can help you complete this package and forward it to 75 FSS/FSR NAFAO for coordination. The request is then forwarded through the chain up to the 75 MSG/CC for approval.

What are Unofficial Activities (UAs)?

Small unofficial activities (like coffee funds and other small operations) are generally not considered POs. However, if their current assets (which include cash, inventories, receivables, and investments) exceed a monthly average of $1,000 over a 3-month period, the activity must become a PO, discontinue on-base operations, or reduce its current assets below the $1,000 threshold.

How Can My Organization become/register an Unofficial Activity (UA)?

The 75th FSS web site has instructions complete with samples. (Click Here) They can help you complete this package and forward it to 75 FSS/FSR NAFAO for coordination. Registration is required for ALL Unofficial Activities on Hill AFB.

Once my organization becomes a UA or PO, how do I receive approval to conduct a fundraiser?

Submit a fundraising request form to the 75FSS.Private.Orgs@us.af.mil.

For more information concerning Private Organizations (PO), Unofficial Activities (UA) and fundraising on Hill AFB, please contact the NAF Accounting Office at 75FSS.Private.Orgs@us.af.mil.