Official Private Organizations are self-sustaining special interest groups, set up by people acting exclusively outside the scope of any official capacity as officers, employees, or agents of the federal government. They operate on an Air Force installation only with the written consent of the commander. POs may conduct fundraisers just like regular private organizations (three per quarter, per calendar year.)
All official POs MUST be reapproved every two years. Each official PO is responsible for submitting their renewal paperwork by the due date to the Private Organization Coordinator. The renewal due date is determined by the date that the PO was last approved. Paperwork should include the following documents:
- Insurance/waiver/policy (waiver request must be signed by president)
- Current Officer list
- Constitution (signed by at least the president)
- Bylaws (signed by all officers)
- Legal Checklist (signed by all officers)
It is the primary job of the PO officers to maintain good standing, but as a courtesy, the Private Organization Coordinator will attempt to notify the PO of outdated paperwork twice before the PO is removed from official status. If no response is received by the due date set in the letter, a recommendation to dissolve the PO will be submitted to the MSG/CC.
Due Annually:
- Insurance/Waiver
- Officers List (or when a board position changes)
- Financials and Meeting Minutes
For more information please review AFI-34-223.
