Resource Management & Private Organizations

Your organization can only hold two fundraisers per quarter. Fundraising during CFC and AFAF requires approval from the Installation commander. Organizations cannot hold any fundraisers at the workplace. All fundraising must take place in a personal, off-duty capacity.

The process of setting up a fundraiser is simple. Download the fundraiser request form from the Documents Library. Fill out all required information as directed. Your organization must comply with all the instructions on page 2 of the form. After filling out the form, email the form to the Private Organization representative. Only officers of the PO can request authorization for fundraising. Individual requests are not authorized.

The Private Organization representative will review your organization’s document and ensure that your organization’s documents are in compliance with the PO guidance 2012 and AFI 34-223 prior to submitting your fundraiser request for approval.

Picnic Funds are used for squadron events, e.g. large holiday events or picnics. Everyone within the squadron must be invited to the event. The Wing will fund $2.00 per military members in the squadron. Picnic funds request have to be approved 30 days prior to the event. A request letter from your squadron commander or acting commander will need to be submitted to the NAF accounting office. Picnic funds cannot be used to pay for prizes, alcohol & tips. Picnic funds are normally used for food, entertainment, rental (jumping castles, water coolers, Bama Park, etc). Please contact the NAF accounting office at 228.3173 or 228.6243 if you are not sure if an item is authorized. AFMAN 34-214, Chapter 11, section 11.2.1. No advance funds is authorized.

Are Special Morale & Welfare Funds the same as Picnic Funds? No. SM&W Funds and Picnic Funds come from the same source, the Wing, but are two different pots of money. Prior to requesting funds, ensure the type of event your organization is holding.

1. All requests for SM&W Funds must be submitted in writing and approved by the appropriate official 30 days in advance of the actual expenditure of the event. (For a sample See AFI34-201, Use of Non-Appropriated Funds (NAFS), Attachment 6).
2. E-mail the “Special Morale and Welfare Funds Request” to us at the email address provided below. You will be notified via email once your request is approved.

FSS activities are funded with a combination of Appropriated Funds (APF) and Non-Appropriated Funds (NAF). Congress grouped Services activities according to the impact they make on the mission. Category A activities support the warfighting mission and authorized 100% APF support. Category B activities support the community and Air Force families. These activities are authorized at least 50% APF support. These activities also have the capability to generate their own support. Category C activities sustain and maintain Air Force quality of life. These activities have minimal APF support, so they have to generate their income to cover what they expense.

APF dollars are taxpayer dollars used to support the mission of the Air Force. APFs are used for activities like Food Service and Mortuary Affairs. NAF dollars are self-generated funds through the sale of goods and services to authorized patrons and their families.