Rules & Regulations Overview

• If approved by the Installation Commander, private organizations may operate on the base in strict accordance with their approved constitution and bylaws.
• Private Orgs may not use the official name (in part) or status of any DoD organization or activity.
• Private Orgs are solely liable for their operations and cannot use DoD facilities or assets for business opportunity.
• Private Orgs can be asked to reimburse the Air Force for dedicated use of DoD assets, such as meeting rooms.
• Private Orgs are not authorized to use government copiers or printing resources.
• Private Orgs may not present themselves as part of the Air Force to obtain sponsorship of organizational activities.
• Private Orgs are authorized to conduct two public fundraisers a quarter; all other sales must be ‘purchase sharing’ among the Private Organization’s membership only.
• Organizations/clubs/unofficial activities that earn or retain assets that average in excess of $1000 per month during any quarter must request permission to operate on Grand Forks AFB.
• Private Organizations are not allowed to compete with AAFES or Force Support activities.
• Force Support Squadron NAF activities, like Bowling, Clubs etc., are not authorized to donate or ‘provide’ merchandise or fee based services to any organization or special interest group.
• NAF activities can provide special incentives that encourage increased business opportunity for the activities.

Requests for Sponsorship or Donation Off-Base

The 319 RW Commander has determined that all off-base solicitations, requests for donations, and other requests of support, sponsorship, or assistance must be processed through the FSS Private Organization monitor, even if your activity is not a private organization or special interest group.

• This requirement is especially directed to squadrons requesting support for unit events like holiday parties and the Air Force Ball from off base vendors.

Event Categories Authorized SM&W Funds at Grand Forks AFB

Q1: Individual recognition retirements, competitive base level awards (recurring except for one time or annual events)

Q2: Civic events. Call the Resource Manager at 701-747-6992 for information.

Q3: Memorial observances, traditional patriotic events, and death observances (non-recurring)

Q4: Welcoming and orientation commander’s calls, first step, and group events (recurring except one time or annual events)

Q5: Hosting of Distinguished Visitors (non-recurring)

Q8: Change of command at the wing, group, and squadron level only (recurring)

Maximum Amounts Authorized

(NTE=Not to Exceed)

Retirements
$3 per person | NTE $50 (whichever is less, not limit restrictive)

Changes of Command
Wing
$3 per person | NTE $1,000 (whichever is less)

Group
$3 per person | NTE $500 (whichever is less)

Squadron
$3 per person | NTE $250 (whichever is less)

Commander’s Calls
Wing
$3/person | NTE $500 (whichever is less)

Group
$3/person | NTE $300 (whichever is less)

Squadron
$3/person | NTE $200 (whichever is less)

Promotion Ceremony
Group
$3/person| NTE $300 (whichever is less)

Squadron (when wing ceremonies are not observed)
$3/person | NTE $50 (whichever is less)

Authorized Items

• All these amounts are authorized for light refreshments. Light refreshments are defined as nonalcoholic beverages, desserts, or snacks. Alcoholic beverages of any kind, meals, buffets, banquets, smorgasbords, and heavy hors d’oeuvres are excluded.
• The cost of light refreshments may include the cost of disposable servingware and any Club or other MWR activity service charge, delivery fee, or set-up fee.
• Flowers are authorized for the spouse of a retiree and for bereavements only. NTE $20 included in the dollar amount approved