Private Organizations are self-sustaining special interest groups, set up by individuals acting exclusively outside the scope of any official capacity as members of the Air Force or Federal Government, to include civilians, contractors, Air Reserve and Air National Guard members. They operate on Air Force installations with the written consent of the Installation Commander.

They are not Nonappropriated Fund (NAF) instrumentalities, nor are they entitled to sovereign immunities and privileges enjoyed by NAF instrumentalities, Appropriated Funds (APF) or the Air Force.

They operate on Air Force Installations with the written consent of the installation commander.

Unofficial activities (e.g., coffee funds, water funds, sunshine funds) are not considered Private Organizations, unless current assets (cash, receivables, investments) exceed a monthly average of $1,000 over a three (3) – month period. On-hand inventory is not included in current asset calculations. Activities, which exceed the asset limit ($1,000), must become a recognized Private Organization, discontinue operations, or reduce its current assets below the $1,000 threshold.

Groups operating at Hurlburt Field should review this information to determine if formal registration in the Private Organization Program is necessary.

For more information, contact the NAF AO at 1SOFSS.NAF.AO.ORG@us.af.mil or call (850) 884-2959.

You will need the following items:

• Fundraiser Request form (this is required for all events raising funds)
• Flyer (if you will be using any kind of flyer it must come with your package)
• Solicitation Letter (if you will be going off base to ask for donations i.e. prizes or supplies for your event it must come with your package)

Where can I find these items? Below in “Where can I find the Official Forms?”

All packages should be submitted to the NAF AO at: 1SOFSS.NAF.AO.ORG@us.af.mil

**Please allow a MINIMUM of 3–4 weeks for approval**

Solicitation can only be done off-base in the community by registered Private Organizations. Unofficial Activities may not solicit gifts/donations.

All packages should be submitted to the NAF AO at: 1SOFSS.NAF.AO.ORG@us.af.mil
**Please allow a MINIMUM of 3–4 weeks for approval**

Solicitation Request Form

Solicitation Letter

You will need to fill out the following items:

• In-Kind Collection Request Form
• Flyer (if you will be using any kind of flyer it must come with your package)
• Solicitation Letter (if you will be going off base to ask for donations i.e. prizes or supplies for your event it must come with your package)

All packages should be submitted to the NAF AO at: 1SOFSS.NAF.AO.ORG@us.af.mil
**Please allow a MINIMUM of 3–4 weeks for approval**

Where can I find these items? Below in “Where can I find the Official Forms?”

For fundraisers and other request packages, see below:

• Fundraiser Request Form
• Fundraiser Request Instructions
• Solicitation Request Form
• Sample Solicitation Letter
• In-Kind Collection Request Form
• Flyer Example

To establish a Private Org, see below for the required documents:

• Constitution and Bylaws
• PO Request of Establishment
• Insurance Waiver
• Liability Certification
• List of Officers

For quarterly and annual requirements, see below:

• Quarterly Financial Statement Worksheet
• Meeting Minutes Sample
• Annual Report Template
• Change of Treasurer Letter

For background on this program, see below:

• AFI 34-223 Private Organizations (PO) Program
• DAFI 36-3101 Fundraising Within the Air Force
• P0 & UA Program Overview

You can email it to 1SOFSS.NAF.AO.ORG@us.af.mil as we are only accepting digital submission packages.

Outdoor Recreation is available to help you with renting of equipment for your fundraiser. For a more detailed list, contact Outdoor Recreation at 850.884.6939.